Chapter 2 - Meetings of the Board

2.1    There shall be five stated meetings of the Board in each academic year as follows:  in September, in November, in January, in March or April, and on the Monday preceding the annual Commencement.  The Board may change the date of any stated meeting by action at a preceding meeting.

2.2    A special meeting of the Board may be called at the request of the President, the Chair of the Board, or any three or more Trustees.  The request shall be addressed to the Clerk and shall specify the business to be transacted at the meeting.  The notice of the meeting shall specify such business.

2.3    All meetings of the Board shall be held at any place within or without the State of New Jersey as specified in the notice of the meeting.  All meetings of the Board or of any of its committees may occur by teleconference, videoconference, conference call or any other means of communication by which all persons participating are able to hear each other.

2.4    The Clerk, or the Secretary under the Clerk’s direction, shall give written notice of the time and place of each stated or special meeting to each Trustee at least three days before the appointed time of such meeting; in lieu of notice, a written waiver of notice may be received from each Trustee to whom such notice was not given.  Before any business is entered upon, the Clerk shall certify such notification to the Board and shall record and file any such waivers.

2.5    One-third of the total number of Trustees shall constitute a quorum competent for the transaction of business at meetings of the Board.  In the absence of a quorum at the time and place set for a meeting, the Trustee or Trustees present may adjourn the meeting until a quorum is present.  The Clerk, or the Secretary under the Clerk’s direction, shall give at least one day’s written notice to each Trustee of the time and place of such adjourned meeting.  Any Trustee may waive such notice in writing.

2.6    Except at a special meeting called pursuant to Section 2.2, a recommendation or proposal constituting new business and requiring action by the Board, other than recommendations of a standing or duly appointed special committee, shall be given in writing to the Secretary at least one week prior to the meeting at which the recommendation or proposal is to be introduced.  This requirement may be waived by a majority vote of the Trustees present at such meeting.

2.7    Any action required or permitted to be taken at a meeting of the Board or any committee or subcommittee of the Board may be taken without a meeting if all the Trustees entitled to vote on such action consent thereto in writing and the written consents are filed with the records of the meeting of the Board or such committee or subcommittee.  Such consents shall be treated for all purposes as a vote at a meeting duly noticed and held.